Though holidays are far more fun, short term cover is the perfect answer to loads of problems: maternity/paternity leaves, sick days, moving office, work conferences, or perhaps you’re launching a new marketing campaign and don’t want to put the time and money into hiring a temp to manage the short term peak in call volumes. Our skilled team is ready to take charge and see that you never miss a beat, or call.
The Factotum Call Handling Team has been supporting business owners for over 13 years! Allow us to use our extensive experience for you.
“Factotum provide us with an invaluable service, the team are great and they ensure we never miss a call! A fantastic service by fantastic people.”
Here’s how it works:
1. A member of our team will either speak with you over the phone or meet in person to go over the ins and outs of your business, everything from staff details to the colour of your front door.
2. We use this information to create a personalised profile then go over the brief process of how to divert your phones.
3. Next, we test all your specified message sending options and transfer lines.
“Having a dedicated service specifically developed for start up businesses has given me the opportunity to portray a professional image in a cost effective way”
All prices listed are exclusive of VAT. All prices are subject to change. Holiday Cover Service only covers up to 30 days of leave. Anything over 30 days will need to be discussed with a Factotum representative. Diary cover is not available for Holiday Cover service.
“We have used Factotum for five years now. They are reliable, efficient and the best thing is that our clients experience a seamless service. If you need phone cover, we highly recommend them.”
Kay Buckby, The Development Company
We set your business up as a Classic account while we work together on the best ways to manage your calls and callers. Also, this is a great time to perform any extra training needed to work seamlessly with your CRM or other online portal system. We do not allow any main contacts to be on holiday during the free trial, however. Just like with any new-hire, we need you around to be sure we are handling the calls according to your preferences.
No, but why not?! It’s an absolutely free 14 days of service.
We have a recap of how everything went. Are there any changes needed? What will average costs look like? How much did you love not having to answer your phone? Of course you loved it. If no change is required, there is nothing more you need to do. The start date of your first invoice will be from the day after your trial is over and will only start once we have had our tête-à-tête.
Yep! There may be some training of the team required of you need a more in-depth service, but we are happy to shift and change as your business grows.
Direct Debits are preferred, but we also accept one off credit card payments for short term clients and BACS
If you are diverting your mobile or a BT phone line, here is a pdf of how to divert. If you have a VoIP or cloud based phone system, let’s chat. 0333? There’s quite an array of how these systems work, so it’s best if we work it out together.
A highly trained team based in the quaint villages of Exning or Leicester, UK. Feel free to pop ‘round for a cuppa if you’re in the area!
In short, you ask your phone provider to send calls to us on your designated divert number, then we answer as if we work for you. From there we can send texts, emails, or transfer calls as you need. Easy-peasy.
Factotum prides itself on being 100% PCI compliant. This means all our call handlers keep their handbags and mobiles in a locker outside of the main office, and most of our staff have been with us for 10+ years. We trust them implicitly to keep your calls confidential and well-managed.
Within our contact centre we do not rely on third party voice over IP (VoIP) systems. We have installed our own dedicated telephone system utilising PSTN services. This means that when we talk to your customers we don’t sound like we’re using two tins and a piece of string!
We don’t rely on inferior broadband either. We have also installed a dedicated fibre optic data circuit. This circuit is not shared with most of the local town; in fact it’s not shared with anyone. And BT guarantees 99.9% uptime on the line. This means that if we do access your CRM or database we won’t be continually losing connection and asking your customers to “Please hold the line sir!”
We believe that Factotum Ltd is well placed to manage your calls, but here’s why you should believe in us too: